Last Updated: 20 January 2021

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The World Congress of Dermatology and Cosmetology (WCDC 2027) (referred to herein as “the Congress,” “we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy details how we collect, use, disclose, transfer, and store your personal data when you visit our official event website, register for the Congress, submit abstracts, or otherwise communicate with us.

By interacting with our website or providing your personal data to us, you consent to the processing of your information as described in this Privacy Policy.

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Information We Collect

We collect personal data that you voluntarily provide to us when registering, submitting materials, or corresponding with us. This includes:

• Identity Data: Full name, title, gender, profession/job title, organization/institution, and specialty.

• Contact Data: Email address, telephone number, mailing address, and country of residence.

• Registration & Attendance Data: Dietary preferences, accessibility requirements, and attendance schedules.

• Academic & Professional Data: Abstracts, presentation slides, curriculum vitae (CV), speaker biographies, and researcher credentials (for abstract submissions and Young Researcher Awards).

• Financial Data: Credit/debit card information and billing addresses. Note: Payment card processing is handled securely via authorized third-party payment gateways; we do not store full card details on our servers.

• Technical & Usage Data: IP address, browser type, cookies, and tracking data collected automatically via the congress hosting platform.

 

How We Use Your Personal Data

We use your personal data to manage and execute the Congress effectively. Specifically, for:

• Event Administration: Processing your registration, issuing tickets, processing payments, and managing your attendance.

• Scientific Program Management: Reviewing abstract submissions, coordinating with speakers, scheduling presentations, and evaluating candidates for the Young Researcher Awards (YRA).

• Communications: Sending important event updates, logistical details, certificates of attendance, and responses to your inquiries.

• Marketing: Providing you with info regarding future congresses, webinars, or industry-related events (subject to your explicit marketing consent where required by law).

• Security & Legal Compliance: Maintaining website security, preventing fraudulent transactions, and complying with local Singapore regulations.

 

Legal Basis for Processing (GDPR Compliance)

If you are located within the EEA, we process your data under the following legal bases:

• Performance of a Contract: To fulfill your registration, process payment, and manage your participation.

• Legitimate Interests: To review academic abstracts, organize the scientific program, and ensure a smooth event experience.

• Consent: For sending direct marketing materials or utilizing non-essential cookies. You can withdraw consent at any time.

 

Sharing and Disclosure of Your Personal Data

We do not sell your personal data. We may share your information with trusted third parties solely to facilitate the event:

• Platform Providers: website and secure third-party payment processors.

• Venue & Logistics Vendors: The host venue in Singapore, local catering providers (for dietary requirements), and badge printing services.

• Committees & Reviewers: Members of the scientific and abstract review committees to evaluate academic submissions.

• Sponsors and Exhibitors: If you explicitly permit it (e.g., allowing your badge to be scanned at an exhibition booth), your contact data may be shared with the respective industry sponsor.

• Legal Authorities: When required to do so by Singapore law or to protect our legal rights.

 

International Data Transfers

WCDC 2027 is a global event. Your personal data may be transferred to, and processed in, countries outside of your home country. We ensure that all cross-border transfers align with appropriate legal safeguards, ensuring your data receives an equivalent level of protection to that guaranteed under the PDPA and GDPR.

 

Data Security

We employ industry-standard administrative, technical, and physical security measures to safeguard your data against unauthorized access, disclosure, alteration, or destruction.

 

Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including fulfilling the Congress administration, managing post-event certification, or complying with legal, accounting, and reporting obligations.

 

Your Rights

Depending on your jurisdiction (e.g., under PDPA or GDPR), you hold several rights regarding your data:

• Access & Correction: The right to request a copy of the data we hold about you and correct any inaccuracies.

• Erasure ("Right to be Forgotten"): The right to request that we delete your data under certain circumstances.

• Restriction & Objection: The right to restrict or object to how we process your data.

• Data Portability: The right to request the transfer of your data to another party.

• Withdraw Consent: The right to withdraw your consent to data processing at any time.

To exercise any of these rights, please contact our Data Protection Officer using the contact details provided in Section 11.

 

Cookies and Tracking Technologies

Our website utilizes cookies to optimize functionality, analyze traffic, and enhance your browsing experience. Essential cookies are automatically deployed to ensure the website runs safely and correctly. You can adjust your browser settings to decline non-essential cookies, though doing so may impact certain functionalities of the site.